Payments File Upload Facility

What is Payments File Upload?

Payments File Upload is a facility available within Internet Banking which allows business customers to process bulk payments or direct debits by uploading through Internet Banking a credit or debit (or a combination of both) data file that was generated from their accounting software package.

What format does the Payments File have to be in when it's uploaded via Internet Banking?

The format of a Payments file is the CEMTEX format (.aba file). Most accounting software packages have the ability to produce at least a credit CEMTEX file (to pay third parties). Please view the table for the question "Which 3rd party accounting packages are compatible with BOQ's Internet Banking" for more information. Please click here to view a copy of the BOQ Direct Entry File Specification document.

How do I apply for the Payments File Upload Facility?

To process direct credits via the Payments File Upload Facility please complete the Payments File Upload Facility Application (PDF 707KB) and send the completed form to your local BOQ Branch or Business Banker. To process direct debits, please contact your local BOQ Branch or Business Banker to apply.

What are the cut off times for my Payments File Upload payments?

The Payments File Upload cut off time is 3.00 p.m. (AEST) on a business day.

Your payments may take longer to be credited to the nominated To account if your request is carried out after 3.00pm (AEST) on a business day or on a non-business day or the other financial institution does not process the payment as soon as they receive it. You need to allow sufficient time for processing of your payments file.

The following table will assist you to understand when your payments will be credited to the nominated To accounts:

"To" Account Type	When was the request made	By next business day	By 2nd business day after transaction
BOQ account or account held at another Australian financial institution	Before 3.00 p.m. (AEST) on a business day*
BOQ account or account held at another Australian financial institution	On a non-business day* or after 3.00 p.m. (AEST) on a business* day

*A business day is defined as any day on which BOQ head office is open for business that is also a day on which banks in Melbourne or Sydney are able to affect settlement through the Reserve Bank of Australia.

Can a Payments File or individual payments be cancelled?

If at any time you upload a payments file, or one or more payments within a payments file, in error, you may stop the payments file or individual payments within a payments file from being processed by us.

In this case you must notify the Customer Contact Centre on 1300 55 72 72 before midday (AEST) on the day on which we receive the payments file.

You will also be required to complete and submit the Internet Banking ‘Payments File Upload Facility Recall Form’.

Can I upload a Payments File on a weekend?

Yes. Please refer to the question "What are the cut off times for my payments file payments?".

When does the money for a Payments File come out of my account?

BOQ will withdraw funds from your account on the date the payment is initiated, provided the payment is initiated prior to the 3pm cut-off time. If the payment is initiated after the 3pm cut-off time, BOQ will withdraw the funds on the next business day. If you have scheduled the payment to occur on a date in the future, funds will not be withdrawn until that date. It is important you have funds in your account at that time or your payment may not be processed.

Can anybody use Payments File Upload Facility?

This facility is designed for business customers only.

Can an Authoriser view the contents of a Payments File before they authorise the payment?

Yes, Authorisers are able to view (but not edit) the contents of the Payment File before they authorise the file.

Which 3rd party accounting packages are compatible with BOQ’s Internet Banking?

Accounting Package	Create a Direct Debit File to upload to BOQ IB	Create a Direct Credit File to upload to BOQ IB	Manually Import Transactions from BOQ to Accounting Package	Automatically Import Transactions from BOQ to Accounting Package	Partner Organisation (Bank Feeds)
MYOB
Quicken
Rockend Rest
Microsoft Money
Xero
SASSU
SISS Data Services

There are many accounting packages that are not included in this list that are compatible with BOQ's Internet Banking. If your accounting package allows you to import files in either .dat, .csv or .qif format you can complete a transaction history export and import the resulting file into your accounting package.